Pricing · 2026
Priced like infrastructure. Not like a SaaS seat count.
Habeo is sold institutionally — one annual contract per institution. No per-endpoint creep, no per-admin license, no per-module SKU. The headcount of the college you serve doesn't decide what your asset module costs.
The principle
We charge by endpoint band, not by user. The price you see is the price you pay, plus a multi-year discount if you commit beyond FY27. Nothing else.
Self-serve
01 / 04
Small College
Community colleges and small private colleges. Up to 2,000 endpoints.
$1,500/ mo
Billed annually · Self-serve · single institution
Included
- Up to 2,000 endpoints
- Unlimited admin and read-only seats
- Jamf, Intune & Google Admin connectors
- Mobile barcode/QR scanner + label printing
- Purchase order → asset lifecycle
- Contract & warranty renewal tracking
- CMDB relationship graph
- GASB 34/35 depreciation modeling
- SAML SSO via Clerk
- Standard support · 2 business days
02 / 04
College
Liberal arts, private, and standalone colleges. 2,000–20,000 endpoints.
$4,000/ mo
Billed annually · Single institution · all-inclusive
Included
- Up to 20,000 endpoints
- Unlimited admin and read-only seats
- Everything in Small College, plus:
- Workday SIS integration (Banner Q3 FY26)
- ITSM ticketing connectors (Jira, ServiceNow, Freshservice)
- ServiceNow data migration included
- HECVAT 2024 (Lite + Full XLSX) + SOC 2 response published
- Standard support · next business day
Most institutions
03 / 04
Enterprise
Research universities and large public institutions. 20,000–80,000 endpoints across one campus.
$10,333/ mo
Billed annually · Single institution · all-inclusive
Included
- Up to 80,000 endpoints
- Unlimited admin and read-only seats
- Everything in College, plus:
- FAIN-aware grant tagging (Uniform Guidance §200.313)
- Sponsored-programs property reporting
- SAML SSO via Clerk Enterprise (InCommon-compatible)
- Dedicated implementation engineer (8 weeks)
- Premium support · 4-hour P1 response
04 / 04
System
State systems, commonwealth networks, and multi-campus consortia.
Custom
Multi-campus · negotiated annually
Included
- Unlimited campuses and endpoints
- Per-campus tenancy with shared chart-of-accounts (Q3 FY26)
- Everything in Enterprise, plus:
- Cross-campus reporting & roll-ups (Q3 FY26)
- Shared services / consortium billing
- Single-tenant deployment (roadmap · FY27)
- Named technical account manager
- Founder-direct executive sponsor
What's included
Compare what each tier holds.
One annual contract, no à-la-carte modules. The differences below come down to scale, integrations, and how much of our team you get.
| Capability | Small CollegeUp to 2k · self-serve | College2k–20k endpoints | Enterprise20k–80k endpoints | SystemMulti-campus |
|---|---|---|---|---|
| Scale | ||||
| EndpointsHardware, software, IoT — anything you tag | 2,000 | 20,000 | 80,000 | Unlimited |
| Admin & read-only seatsUnlimited at every tier | Unlimited | Unlimited | Unlimited | Unlimited |
| Per-college delegated adminScope admin rights to a single school, college, or unit | — | — | ||
| Campuses / tenantsPer-campus tenancy with shared chart-of-accounts (Q3 FY26 for System) | 1 | 1 | 1 | Unlimited |
| Mobile barcode/QR scanner appiOS & Android · property-walk workflow | ||||
| System of record | ||||
| Asset ledger with audit trail | ||||
| CMDB relationship graphHosts, software, people, grants | ||||
| GASB 34/35 depreciation | ||||
| Immutable audit log | ||||
| FAIN-aware grant tagging (Uniform Guidance §200.313) | — | — | ||
| Cross-campus reporting & roll-upsQ3 FY26 | — | — | — | |
| Procurement & lifecycle | ||||
| Purchase order → receipt → assetPO lines split across assets, partial receipts | ||||
| Contract & warranty renewal trackingEmail + Slack alerts before expiry | ||||
| Barcode/QR label printingDYMO, Brother QL, Zebra | ||||
| Disposal lifecycle (retired, disposed, lost, stolen) | ||||
| Department chargeback & showbackCost allocation to departments, colleges, and grants | — | |||
| BYOD & loaner pool reservationsReservations, check-in/out, condition tracking, SMS reminders | — | |||
| Software & SaaS | ||||
| SaaS subscription trackingRenewals, owners, departmental allocation | ||||
| License assignment to people | ||||
| Integrations | ||||
| MDM connectorsJamf, Intune, Google Admin | 3 standard | 3 standard | 3 standard | Unlimited |
| Workday / Banner SISWorkday today; Banner SIS Q3 FY26 | — | |||
| ITSM ticketingJira, ServiceNow ITSM, Freshservice | — | |||
| ServiceNow data migrationFull historical import + parallel-run coexistence | — | |||
| Consortium punchout catalogsOCI / cXML to E&I, OMNIA Partners, direct vendors | — | — | ||
| Single-tenant deploymentAWS GovCloud or BYO-VPC · roadmap FY27 | — | — | — | Roadmap |
| Security & identity | ||||
| SAML SSO via Clerk EnterpriseInCommon-compatible; InCommon Federation membership Q4 FY26 | ||||
| HECVAT 2024 response published (Lite + Full XLSX) | ||||
| SOC 2 Type IIAudit closes Q3 FY26 | Readiness | Readiness | Readiness | Readiness |
| Envelope-encrypted per-org secretsAES-256-GCM, per-org HKDF-derived keys | ||||
| Support | ||||
| Onboarding engineerDedicated, hands-on implementation | Self-serve | 1 day to 1 week | 1 day to 1 week | 1–2 weeks |
| P1 response SLA | 2 business days | Next business day | 4 hours | 1 hour |
| Slack & Teams in-product assistant | ||||
| Public REST API + webhooksOpenAPI-described; signed webhook delivery | ||||
Beyond the tier
Add-ons, priced honestly.
We list every chargeable line item in plain English. If it isn't on this page, it isn't on your invoice.
Habeo Copilot — student & faculty
Self-service "where's my MacBook?" chat for end users, surfaced in Slack, Teams, and your portal.
Data migration from ServiceNow
We extract your CMDB, asset, and relationship data and rehydrate it inside Habeo. One-time.
Lansweeper network-discovery import
Pull unmanaged-device inventory from Lansweeper via CSV today; native API integration on the FY27 roadmap.
Department chargeback & showback
Allocate hardware, software, and shared-service spend back to departments, colleges, or grants by usage, headcount, or cost-center rule. Monthly summaries export to your finance ledger.
BYOD & loaner pool management
Reservations, check-in/out, and condition tracking for shared equipment and student-loaner programs. Mobile scanner plus SMS reminders.
On-site annual inventory
Habeo field team conducts your biennial Uniform Guidance §200.313 physical inventory with you, using our mobile scanner.
Consortium punchout catalogs
OCI / cXML punchout connectors for E&I Cooperative Services, OMNIA Partners, and direct-vendor catalogs. Habeo authenticates to the supplier and writes purchase orders back as assets.
Single-tenant deployment
Dedicated AWS GovCloud or BYO-VPC instance. Required for some research-university information-security policies.
The math against ServiceNow
Three years. Roughly the cost of one.
A median R1 ITAM contract sits around $427k/year. The numbers below are the line items we hear back from prospects when they share their ServiceNow renewal — not a marketing model.
R1 university · ~52,000 endpoints · 3-year TCOUSD
Asset module licenseServiceNow ITAM Pro
$1.28m$372kDiscovery / MID infrastructureSeparate SKU + servers
$186kIncludedImplementation consultantsYear-one buildout
$340k$0Annual workflow reworkPer release upgrade
$112k$0Internal admin headcount0.6 FTE saved
$246k$0Three-year total$2.16m$372k
Figures from prospective customer renewals, FY23–FY26 · Habeo line is the Enterprise tier at the three-year rate.
Multi-year commitment · FY26
Lock in 18% off with a three-year contract.
Sign a three-year commitment before the FY26 close and we'll hold your rate 18% below our published annual list price for the full term — across every band crossing, every renewal cycle, every roadmap release.
- 0118% below annual list — held flat.Year one, year two, year three: same rate, published in your contract. No mid-term true-ups, no renewal surprises.
- 02Founder-direct sponsor.Weekly working session with one of our two founders through go-live, then quarterly for the rest of the term.
- 03Roadmap influence.Your top three priorities for FY27 get scheduled into the public roadmap before we open to general availability.
Frequently asked
Pricing questions, answered plainly.
The ones we hear on every demo call. If yours isn't here, ask us directly — we'll add it.
Why aren't you priced per device or per seat?
Because per-device pricing penalizes you for doing your job. Every device you discover would raise your bill — that's the wrong incentive structure for an asset module. Our pricing is fixed by your endpoint range. Hire more staff, refresh more hardware, run a hackathon: your bill is unchanged.
What happens if our endpoint count crosses a band mid-year?
Nothing, until renewal. If you're a Small College customer at 2,000 endpoints and you hit 2,400, we hold you at your current rate until your next renewal and then quote you the College tier. Same pattern at every band crossing — Small College → College, College → Enterprise, single-campus → System. We never invoice mid-term true-ups.
Do you discount for early payment, multi-year, or consortium buying?
Yes to all three. A three-year commitment signed in FY26 lands at 18% below annual list, held flat for the full term. Consortium and state-system buying gets bespoke treatment — talk to us. We honor Internet2 NET+ once we're onboarded (Q3 FY26).
How does procurement work? Are you on cooperative contracts?
We're a vendor on E&I Cooperative Services and OMNIA Partners as of FY26. State Systems can purchase off Texas DIR and the Massachusetts ITC73. We can also negotiate as a direct vendor; we've closed in under 60 days against ServiceNow renewals.
Is there a free trial?
Three on-ramps. (1) A no-card 24-hour live demo at /onboarding/try — click around a workspace seeded with sample data; nothing is saved, but you get a real feel for the product. (2) Self-serve Small College tier ($18k/yr, up to 2,000 endpoints) starts with a 14-day free trial (no card) on real data — both the live demo and Small College self-serve launch Q3 FY26. (3) For College and Enterprise tiers, a paid 90-day proof-of-value sized to one college or one campus — typically $18k, applied in full against your first-year contract if you proceed. The Design Partner program still covers a full year free for the first six institutions of FY26.
What about FedRAMP / StateRAMP / FISMA?
Habeo is SOC 2 Type II readiness (audit closes Q3 FY26) and publishes a HECVAT 2024 response today (Lite narrative + full HECVAT 4.1.5 workbook at /compliance/hecvat). We don't target FedRAMP because we don't sell to federal civilian. For state-system customers needing StateRAMP-equivalent posture, our System tier roadmap (FY27) includes single-tenant deployment into your AWS GovCloud organization; in the interim we run multi-tenant on Vercel with envelope-encrypted per-org secrets.
How long does implementation take?
Fast. Most institutions go from kickoff to first production cutover in 1 day to 1 week, depending on tier and how quickly source-system credentials and SSO are provisioned. Multi-campus System deployments add a repeatable per-campus pattern after the first campus is live.
What if we want to leave?
Your data is yours. Self-serve export in either CSV or Parquet ships Q3 FY26 (assets, relationships, audit trail, attachment manifest, with a documented schema). Until that lands, we provide the same export as a sales-led extract within 5 business days of request. We also publish reverse-migration playbooks for ServiceNow and Asset Panda — column-by-column mappings back to the source schema.
Talk to our team
A 30-minute call. A real quote.
Founder-led, no SDR triage. Send us your endpoint count — we'll send back a quote before the call.