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HabeoFeaturesAssets

Feature · System of record · updated May 19, 2026

One ledger for everything you hold.

The institutional system of record for every laptop, license, lab instrument, AV rack, and capital asset your university owns. Custom fields the way your fleet actually exists. Tag printing without a vendor SDK. Every-row search at the speed of muscle memory. The history you can hand an auditor on the morning they call.

Book a demo See the asset list
24
Default asset categories
∞
Custom fields per category
⌘K
Every-row search, every page
0
Hard deletes — full history
Why the ledger matters

Two ways to know what you own.

Spreadsheet · or ITSM-bolted ITAM

A list where the meaning is in a person's head.

Your asset register is an Excel sheet (or a ServiceNow ITAM tenant configured by a consultant who left two years ago). It works until the asset manager goes on leave. Then nobody can answer the audit question.

Habeo asset management

A ledger where the meaning is in the schema.

Categories, custom fields, relationships, audit history, college-unit scope, grant linkage — all first-class. The product survives turnover because the data model encodes the policy.

What you actually see

The asset list, queryable by anything.

48,217 endpoints. Filter, search, group, export. Habeo Copilot translates natural language to filter chips in the URL — bookmark it, share it, never re-type it.

One asset, every fact

The detail view, with history that runs.

What ships in /assets

Six capabilities buyers ask about first.

24 default categories, extensible.

Hardware, software, lab instruments, furniture, capital equipment, AV, network, vehicles, library equipment, art, and 14 more. Add categories per institution from /settings/asset-taxonomy.

asset-taxonomy.ts

Custom fields per category.

Define per-category fields ("Calibration due" for instruments, "BMI rated 2x" for AV, "NSF award number" for grant equipment). First-class: searchable, filterable, exportable, Copilot-aware.

_columns.ts

Tag printing without a vendor SDK.

Brother QL-820NWB, Zebra ZD420, and standard Avery sheets supported. Bulk print queue at /assets/print. QR-code variants ship for scanning workflows.

/assets/print

Universal search.

⌘K opens the global query bar. Type a tag, a person, a department, a custom field — Habeo finds it. Free-text falls through to the NL-query translator; complex filters compose into a sharable URL.

⌘K · /assets

CSV import with column mapping.

/assets/import handles the migration from spreadsheets and legacy ITSM tenants. Dry-run validation, column mapping, idempotent re-runs, and per-row error surfacing keep the import auditable.

/assets/import

Full history per asset.

Every state change preserved with timestamp, actor, source (UI / Copilot / MDM sync / Workday event), and the diff applied. No hard deletes; "delete" is a soft transition.

asset_history
For your CISO and your auditor

A ledger your security review will sign off on.

Immutable audit on every change.

Every create, update, transfer, and disposition is signed into the same append-only ledger that backs the rest of Habeo. Auditors get one place to look.

College-unit RBAC on every row.

A Westmark asset manager sees Westmark assets. A Riverpoint asset manager sees Riverpoint assets. A config_admin sees all. The scope is enforced server-side, not in the query.

Read API in JSON or CSV.

Every asset, every field, every history event is queryable through the Habeo Read API. Federal-property and GASB roll-forward are first-class export formats.

FERPA-aware on student equipment.

Student-employee assets recognized as a distinct attribution. PII handling in custom fields and exports respects FERPA scope.

Soft-delete only.

No hard deletes from the UI or the API. The audit trail captures every "retired" or "disposed" transition; the row is preserved for audit recovery.

Frequently asked

Assets, answered.

The questions buyers ask in every procurement review. Answered briefly, with the technical detail your CIO will ask for next.

What can Habeo track?
Everything a university holds: laptops, desktops, tablets, lab instruments, AV racks, network gear, furniture exceeding capitalization threshold, capital equipment, library equipment, athletic equipment, vehicles, and software / SaaS licenses. The asset taxonomy ships configured with 24 default categories and is extensible per institution — add a "Telescope" category for the astronomy department; nobody waits on a consultant.
Do we need to migrate everything before we start?
No. Habeo is happiest in parallel with whatever spreadsheet or ServiceNow tenant you're trying to leave. MDM-discovered hardware lands automatically. Non-MDM assets import via /assets/import (CSV, column-mapping, dry-run). The Habeo Copilot can answer questions across both immediately; your team migrates the long tail as time permits.
Can we add custom fields?
Yes. /settings/asset-fields lets a config_admin define custom fields per category — "NSF award number" for lab equipment, "BMI rated 2x" for AV equipment, "Calibration due" for instruments. Custom fields are first-class — searchable, filterable, exportable, queryable via the Habeo Copilot.
How does asset tagging work?
Habeo issues serial-or-format-flexible tag IDs (default: ORG-CATEGORY-NNNNN, e.g. ORG-MBP-22841). Print labels directly from the asset page — Brother QL-820NWB, Zebra ZD420, and standard Avery sheets are supported out of the box, with bulk-print queueing from /assets/print. QR-code variants ship for scanning workflows.
Can users see only their assigned assets?
Yes — every user has a "My equipment" surface on /me. It shows their assigned assets, refresh status, recent activity, and a self-service "Report damage" / "Return to surplus" form. The Habeo Copilot in Slack and Teams gives them the same view conversationally.
What about historical data?
Every asset has an immutable history: created, assigned, transferred, repaired, refreshed, retired, disposed — every state change preserved with timestamp, actor, source (UI / Copilot / MDM sync / Workday event), and the diff applied. Habeo doesn't allow hard deletes; "delete" is a soft state transition recorded in the same ledger.
See it on your data

Bring last quarter's asset register.

On the demo call we'll import a sample of your current asset list and walk every surface — list, detail, search, history, exports. 30 minutes, founder-led, no SDR triage.

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