# Habeo Pricing

> Source: https://www.usehabeo.com/pricing
> Habeo is the institutional asset system of record for higher education — hardware, software, IoT, grant-funded equipment, and the lifecycle around them.

We sell Habeo institutionally — one annual contract per institution, priced by endpoint range. No per-device, per-seat, or per-module charges. The headcount of the college you serve does not decide what your asset module costs.

## Plans

Four institutional tiers. Prices in USD. Billed annually. A three-year commitment signed in FY26 is held flat at 18% below annual list for the full term.

### Small College — from $18,000 / year

Up to 2,000 endpoints. Community colleges and small private colleges. Self-serve onboarding with a 14-day free trial (no card) on real data. Self-serve tier launches Q3 FY26.

- **Up to 2,000 endpoints**: hardware, software, IoT — anything you tag.
- **Unlimited admin and read-only seats**: every tier is unlimited seats.
- **MDM connectors**: Jamf, Intune, Google Admin (3 standard).
- **Mobile barcode/QR scanner**: iOS and Android, with DYMO / Brother QL / Zebra label printing.
- **Purchase order → receipt → asset lifecycle**: PO lines split across assets, partial receipts.
- **Contract and warranty renewal tracking**: email and Slack alerts before expiry.
- **CMDB relationship graph**: hosts, software, people, grants.
- **GASB 34/35 depreciation modeling**.
- **Immutable audit log**.
- **SAML SSO via Clerk**, HECVAT 2024 response published (Lite + Full HECVAT 4.1.5 XLSX at /compliance/hecvat), SOC 2 Type II readiness (audit closes Q3 FY26).
- **Disposal lifecycle**: retired, disposed, lost, stolen.
- **Public REST API + signed webhooks**, OpenAPI-described.
- **Habeo Copilot**: Slack/Teams in-product assistant for end users.
- **Standard support**: 2 business day P1 response.

### College — from $48,000 / year

2,000–20,000 endpoints. Liberal arts, private, and standalone colleges. All-inclusive single-institution contract.

- Everything in Small College, plus:
- **Up to 20,000 endpoints**.
- **Workday SIS integration today; Banner SIS Q3 FY26**.
- **ITSM ticketing connectors**: Jira, ServiceNow ITSM, Freshservice.
- **ServiceNow data migration included**: full historical import plus parallel-run coexistence.
- **Department chargeback and showback**: allocate hardware, software, and shared-service spend to departments, colleges, or grants by usage, headcount, or cost-center rule. Monthly summaries export to your finance ledger.
- **BYOD and loaner pool management**: reservations, check-in/out, condition tracking, SMS reminders.
- **Standard support**: next business day P1 response.

### Enterprise — from $124,000 / year (most institutions)

20,000–80,000 endpoints on one campus. Research universities and large public institutions.

- Everything in College, plus:
- **Up to 80,000 endpoints**.
- **Per-college delegated admin**: scope admin rights to a single school, college, or unit.
- **FAIN-aware grant tagging** (Uniform Guidance §200.313).
- **Sponsored-programs property reporting**.
- **Consortium punchout catalogs**: OCI / cXML to E&I Cooperative Services, OMNIA Partners, direct-vendor catalogs.
- **SAML SSO via Clerk Enterprise** (InCommon-compatible; InCommon Federation membership Q4 FY26).
- **Dedicated implementation engineer** for go-live.
- **Premium support**: 4-hour P1 response.

### System — custom (negotiated annually)

Multi-campus. State systems, commonwealth networks, and consortia.

- Everything in Enterprise, plus:
- **Unlimited campuses and endpoints**.
- **Per-campus tenancy with shared chart-of-accounts** (Q3 FY26).
- **Cross-campus reporting and roll-ups** (Q3 FY26).
- **Unlimited MDM and integration connectors**.
- **Single-tenant deployment** in AWS GovCloud or BYO-VPC (roadmap · FY27).
- **Named technical account manager**.
- **Founder-direct executive sponsor**.
- **Premium support**: 1-hour P1 response.

## Price Summary

| Tier         | Annual list (USD) | Endpoint band       | Audience                                       |
|--------------|-------------------|---------------------|------------------------------------------------|
| Small College| $18,000           | up to 2,000         | Community and small private colleges           |
| College      | $48,000           | 2,000–20,000        | Liberal arts, private, and standalone colleges |
| Enterprise   | $124,000          | 20,000–80,000       | Research universities, large public            |
| System       | Custom            | unlimited / multi   | State systems, commonwealth networks           |

Three-year commitment: 18% below annual list, held flat for the full term across every band crossing and renewal cycle.

## What is NOT a separate line item

- Admin seats. Read-only seats. Both unlimited at every tier.
- Per-device or per-endpoint creep. Pricing is fixed by your endpoint band.
- Modules. We do not sell asset, CMDB, software, procurement, or audit modules separately — every tier includes the full product.
- Discovery infrastructure. No MID servers, no separate SKU.
- Implementation. Bundled into Year 1 for College, Enterprise, and System.
- ServiceNow data migration. Bundled into Year 1 for College and up.

## Add-ons

| Add-on                                           | Cost                  | Who                            |
|--------------------------------------------------|-----------------------|--------------------------------|
| Habeo Copilot — student & faculty                | Included              | All tiers                      |
| Data migration from ServiceNow                   | Included              | First-year customers           |
| Lansweeper network-discovery import              | Included (CSV today)  | All tiers                      |
| Department chargeback and showback               | Included              | College tier and up            |
| BYOD and loaner pool management                  | Included              | College tier and up            |
| On-site annual inventory (Uniform Guidance §200.313) | +$12,000 / engagement | Optional                   |
| Consortium punchout catalogs                     | Quoted per consortium | Enterprise & System            |
| Single-tenant deployment                         | Roadmap · FY27        | System tier                    |

## Mid-term band crossings

If you cross a band during a contract term — e.g. Small College at 2,000 endpoints grows to 2,400 — we hold you at your current rate until renewal and then quote the next tier. We never invoice mid-term true-ups.

## Procurement

- Vendor on E&I Cooperative Services and OMNIA Partners as of FY26.
- State systems can purchase off Texas DIR and the Massachusetts ITC73.
- Internet2 NET+ once we are onboarded (Q3 FY26).
- Direct vendor contracting available; typical close in under 60 days against a ServiceNow renewal.

## On-ramps

1. **24-hour live demo** at https://www.usehabeo.com/onboarding/try — no card, no save, real product feel on seeded data. Launches Q3 FY26.
2. **Small College self-serve** — 14-day free trial on real data, no card. Launches Q3 FY26.
3. **Paid 90-day proof-of-value** for College and Enterprise — typically $18,000, applied in full against Year 1 if you proceed.
4. **Design Partner program** — full year free for the first six institutions of FY26.

## Implementation timeline

Kickoff to first production cutover: 1 day to 1 week for Small College, College, and Enterprise. Multi-campus System deployments add a repeatable per-campus pattern after the first campus is live.

## Compliance posture

- **HECVAT 2024**: response published at every tier — Lite narrative + full 331-question HECVAT 4.1.5 workbook (XLSX) at /compliance/hecvat.
- **SOC 2 Type II**: audit closes Q3 FY26 (readiness today).
- **Envelope-encrypted per-org secrets**: AES-256-GCM with per-org HKDF-derived keys.
- **FedRAMP**: not targeted — we do not sell to federal civilian. State systems needing StateRAMP-equivalent posture get single-tenant AWS GovCloud deployment on the FY27 System roadmap.

## ROI vs ServiceNow ITAM Pro

A median R1 ITAM contract sits around $427k/year. Three-year TCO comparison on a ~52,000-endpoint R1 university:

| Line item                                    | ServiceNow ITAM Pro | Habeo Enterprise |
|----------------------------------------------|---------------------|------------------|
| Asset module license                         | $1,280,000          | $372,000         |
| Discovery / MID infrastructure               | $186,000            | Included         |
| Implementation consultants (Year 1)          | $340,000            | $0               |
| Annual workflow rework (per release upgrade) | $112,000            | $0               |
| Internal admin headcount (0.6 FTE saved)     | $246,000            | $0               |
| **Three-year total**                         | **$2,160,000**      | **$372,000**     |

Habeo line is the Enterprise tier at the three-year rate.

## Data portability

Self-serve export in CSV or Parquet ships Q3 FY26 (assets, relationships, audit trail, attachment manifest, with a documented schema). Until then, we provide the same export as a sales-led extract within 5 business days of request. Reverse-migration playbooks for ServiceNow and Asset Panda are published — column-by-column mappings back to the source schema.

## Contact

- Tailored quote / proposal: https://www.usehabeo.com/demo
- Email: pricing@usehabeo.com

Founder-led, no SDR triage. Send us your endpoint count and we will send back a quote before the call.