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HabeoFeaturesDepreciation

Feature · GASB 34/35 · updated May 19, 2026

Close FY in an afternoon.

GASB 34/35 modified-approach depreciation, native to the asset ledger. Capital classes shipped configured. Useful-life schedules editable. Period-end roll-forwards published straight to your ERP — without a fixed-assets module bolted on from a separate vendor.

Book a demo See the schedule
9
GASB-aligned capital classes
<10m
Monthly close
~4h
Year-end close, end to end
0
Excel reconciliations
Why depreciation belongs in ITAM

Two systems of record. One of them is the asset.

Fixed-assets module, bolted on

A second source of truth for the same hardware.

Your ERP's fixed-assets module is fed from a spreadsheet that's fed from your asset system. Two systems disagree. Reconciliation is a five-day exercise the third week of July.

Habeo depreciation

The asset ledger and the depreciation ledger are one ledger.

Every asset has a capital class. Period-end runs as a closed-form computation against the same rows your IT team is already updating. The journal entry goes to your ERP — the source of truth stays with the asset.

Capital classes

Nine GASB-aligned classes, shipped configured.

Useful-life schedules are editable per institution. Defaults are the most common higher-ed conventions; one onboarding session locks them in.

Capital classUseful lifeMethodTypical contents
Computer hardware5 yrStraight-lineLaptops, desktops, tablets, lab workstations
Equipment (general)7 yrStraight-lineAV racks, lab instruments, furniture exceeding threshold
Infrastructure25–30 yrStraight-lineNetwork backbone, fiber plant, distributed wireless
Buildings & improvements40 yrStraight-lineOwned buildings, leasehold improvements
Land improvements20 yrStraight-lineSite work, exterior lighting, athletic surfaces
Intangible — capitalized software3–7 yrStraight-lineGASB 51 internally-developed software
Library collectionsIndef.Modified approachLibrary materials inventoried in lieu of depreciation
Works of art / historical treasuresIndef.Modified approachGASB 34 par. 27 — non-depreciable per policy
Construction in progress—n/a until placed in serviceReclassified to capital class at substantial completion
FY26 Q3 close · Riverpoint Physics

The depreciation schedule, on the asset itself.

How it runs

Five steps to a clean fiscal year.

Step 01 / 05

Set the convention.

Choose mid-month, mid-quarter, mid-year, or actual-days at the institution level. Default is GASB-standard mid-month. Convention is logged on every run.

Step 02 / 05

Tag the asset.

On acquisition, Habeo auto-assigns a capital class from the procurement record (vendor, unit price, category). Override per-line if needed; assignment is audit-logged.

Step 03 / 05

Let the period run.

Monthly close fires automatically. Habeo computes period depreciation against the class schedule, recomputes accumulated, and produces the GL-bound journal entry.

Step 04 / 05

Publish to your ERP.

Journal entries publish via Workday WS, PeopleSoft IB, or signed CSV. The mapping (fund · class · expense account) is configurable per institution.

Step 05 / 05

Close the year.

The year-end close packet is a one-click bundle: roll-forward, additions, disposals, adjustments, federal-property carve-out. Auditors get the source, the rules, and the math.

For your controller and your auditor

Depreciation your external audit will sign off on.

Closed-form, reproducible.

Every depreciation run is reproducible from inputs alone — same convention, same class, same basis, same answer. Auditors can replay any period.

Roll-forward report on demand.

BoY balance → additions → depreciation → disposals → adjustments → EoY balance. The report your external auditor asks for first.

Grant-property carve-out.

Federally-funded assets are tagged and held under Uniform Guidance §200.313 disposition controls. The roll-forward separates them automatically.

Fiscal-officer RBAC.

Capital-class edits, convention changes, and journal-entry mapping are gated behind a dedicated fiscal_admin role. IT can't change depreciation rules; finance can't reassign assets.

FERPA-aware student-asset depreciation.

Assets attributed to student-employee positions are depreciated like any other; reports respect FERPA scoping when names appear.

Frequently asked

Depreciation, answered.

The questions every controller asks before signing a multi-year contract. Answered briefly, sourced to GASB where applicable.

Which depreciation method does Habeo use?
Modified-approach straight-line by default, as prescribed by GASB Statement 34 for state and local governments (which higher-ed reporting entities adopt by convention). The straight-line useful-life schedule is editable per capital class — most institutions use 5yr for IT equipment, 25-30yr for infrastructure. Custom methods (sum-of-years-digits, units-of-production) are supported on a per-class basis.
What capital classes ship out of the box?
GASB 34/35-aligned defaults: Equipment, Computer hardware, Infrastructure, Buildings & improvements, Land improvements, Intangible assets (capitalized software), Library collections, Works of art & historical treasures, Construction in progress. Each class ships with a default useful-life schedule and a salvage-value rule; institutions edit these once during onboarding.
How does this work with our ERP?
Habeo is the asset subledger, not the GL. We publish the period-end depreciation expense and accumulated-depreciation roll-forward to your ERP via Workday Web Services, PeopleSoft Integration Broker, or signed CSV upload. The journal-entry mapping is configurable per fund and per capital class.
Can we close fiscal-year in an afternoon?
Design-partner institutions running on Habeo close monthly depreciation in under 10 minutes and year-end in about 4 hours including review, vs. the 5-7 days an Excel-based close typically takes. The big wins: continuous-MDM source of truth (no end-of-period reconciliation), capital-class roll-up automation (no manual schedules), and one-click "what changed since last close" reports for auditors.
What about partial-year and partial-month conventions?
Both supported. Default is mid-month convention (per GASB practice); switchable to mid-quarter, mid-year, or actual-days at the institution level. Acquisitions and disposals mid-period prorate automatically; the audit log shows the convention and the prorated factor.
How does this interact with Uniform Guidance §200.313 grant property?
Federally-funded property is flagged at acquisition (from the linked grant). Depreciation runs as normal but the asset is tagged in the federal-property inventory report and held under the §200.313 disposition controls — meaning the Habeo Copilot will refuse to "propose retire" on a grant-funded asset without a grant-manager approval. See /features/grant-compliance.
Close FY in an afternoon

Bring last year's FY-close packet.

On the demo call we'll load a sample of your fixed-asset register and run a parallel close inside Habeo. You see the math, the schedule, and the roll-forward — side by side with what your team produced. 30 minutes, founder-led, no SDR triage.

Book a demo Grant property & §200.313