Habeo, the IT asset management and CMDB platform built for higher education, is hiring an Executive Assistant to support its leadership team. This is a foundational operations role for a fast-moving, founder-led company — you'll keep the day-to-day running smoothly so leadership can stay focused on customers and product.
This role is 100% remote. Habeo is remote-first and accepts applicants located anywhere in the world.
What you'll do
- Manage complex calendars, scheduling, and travel logistics for one or more executives
- Coordinate and prepare materials for internal meetings, board updates, and external calls (including demos with prospective university customers)
- Act as a gatekeeper and point of contact, triaging priorities and communications on behalf of leadership
- Own expense reporting, invoicing support, and general administrative operations
- Help plan and execute internal events, offsites, and recurring team rituals
- Handle confidential information with discretion and sound judgment
What we're looking for
- 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role
- Excellent written and verbal communication skills
- Strong organizational skills and the ability to juggle competing priorities under time pressure
- High proficiency with calendar, email, and productivity tools (e.g., Google Workspace or Microsoft 365)
- Demonstrated ability to handle sensitive information with discretion
- Comfort operating in a small, fast-paced, founder-led environment where processes are still being built
Nice to have
- Prior experience supporting executives at an early-stage or high-growth startup
- Experience working with or adjacent to higher education, IT, or SaaS companies
- Familiarity with coordinating sales or customer demo logistics